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Working with pages

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Transcript

In our last video, we got familiar with some of the tools and the ribbon here in OneNote. Now let's move down from the ribbon and take a look at the pages themselves. Of course, the most basic feature in OneNote is writing. It's very much like Microsoft Word in that regard. So in the page, you're going to have your title, the page title, you can see it's updating over here, so we can see what that looks like. And then down below, you have essentially unlimited space where you can come in and type, whatever you want.

Right, and as I keep typing, if I scroll down here, and I typed down here, you can see one note is just going to give us more space. And we can just keep going down and down, essentially, as far as we want. Now, once we've actually typed something, you'll notice it puts it in this little box. We can move this around the page however we want. Think of it again just like a piece of paper. We can move this however we want.

We can resize If we need to, but by default, one note is going to make this box the size of the content inside of it. So in this case, the text in there. And of course, if we need to, we can delete that you can see that there. So if we wanted to give this a header, my content. So you can see I'm going to come in here and select this, we can resize it to be whatever we want. Again, just like Word, you have all the different fonts, however you want, you can actually come in and change the styles if you want to.

Again, these are pre built in OneNote. You can't change these by default, but I'll show you how you can actually change these later on using the extension sub header, you can change this as well, I mean, again, it's just very basic stuff. Change the highlighting or the color of the text. If you want to Very, very straightforward stuff as far as this is concerned, very similar to word in that regard. Now one thing I want to point out is how you can actually bring in other things other than just text. So we can come in and insert a File, Print out or attachment.

We looked at that in the previous video. But as I mentioned, then my preferred method is to actually drag and drop. So let's come in, I'm going to add a new page. And over here, I actually have my files here. So I'm going to come in, and let's drag this word document in. So I'm just going to click and drag.

When I do that, one note is going to ask, do you want to attach this as a file? Or do you want to insert a print out? So the printout essentially is going to convert this to a PDF, and then show that to us? Hey, so I will do each one but I'm going to come in with the file that's attached the file first. We can see what that is. And now this file lives inside of that OneNote file.

So the benefits of this is we can, then if we have that OneNote file synced in OneDrive, like we did when we started this notebook. Now if we open up this notebook in on another computer, that file is stored inside of that. Now one thing to keep in mind, since it is actually storing the file inside of the notebook. If you store large files, obviously, that's going to increase the size of your notebook that can take up more space on your cloud storage. So that's something to keep in mind where documents tend to be fairly small, so it's usually not that big of a deal. But and then you can just double click on this, and that's going to open up Word because it's a Word document and you can actually see that there.

Make whatever changes you want and then it's all stored in there. It's a really convenient way of having your most popular most most of your Word documents in a single place here inside of OneNote You can also do that with a printout. So let's actually add a new page here. So I'm going to come in here and we can see the difference. Insert the print out what one note is going to do now, you can see it's adding it in, it's essentially printing this out. And now we have this, the actual file.

So similar to what we had over here, we have the file, you notice it actually named the page based on the file as well. And then we have the actual printout here. So this is basically everything in that Word document. Print that printed out so we can actually see it not only that we can actually search through it. So if I wanted to search for this is actually a podcast episode on Pocahontas. So if I search for Pocahontas, you can see find on this page, there's 23 matches.

So it's actually searching through that file for any time that that word was is used really, really helpful stuff. When you need to search through a ton of Word documents, it's helpful if you've printed them out here inside of OneNote. So you can actually search through all of that really, really cool stuff. And of course, you can do the same sort of thing for a PDF. Again, it's just going to ask the exact same thing, you can either attach the file, or you can come in and insert the print out. And again, one notes going to go through that process of essentially printing it out and adding it in.

So you can see, scroll back up here. There we go. So you can see, here's the PDF, it's printed out. And very, very similar process as far as that's concerned. And again, we can search through this if we want to. So search not just in this section, but find on the page.

You can see again, we're getting all the search results throughout the entire thing. Which that's really cool. But what's even better about this sort of thing is it's all accumulative. So you'll notice when I was searching, I close out of this here, and I'm going to search this section, right? So everything in this section. So this is the section here.

Essentially, it's searching across all of these pages. So if I want to search for any time that that word was used, the word Pocahontas was used. You can see one notes coming back and saying, All right, it was used once here. And it was used on these other pages as well. So this page here, oh, there it is right there. It's not searching inside of the file, because we didn't do a printout, but it can see it's also right there.

So these are the different places where that word was used. And it's going to highlight every time that word was used when we search for it. Now we can also search through the notebook. So this is going to get cut off here. But if I actually select this and you do that on that side, You'll see what it's going to search through. Let me pin this right here.

So we can see this a little bit easier. So rather than searching the section, I can search the section group, I can search the notebook, or I can search all notebooks. And that's going to search across. Again, anything that we have open. And that brings up something I haven't really talked about yet, we can actually have multiple open or multiple notebooks open at any given time. We'll look at that here in a little bit.

But the last thing I want to point out in this video, is how we can actually move around our pages. So we can take this we can just left click and drag in order to move this page around. Right when I left clicking, dragging, see the little line there where it's going to drop. Now I can actually left click and move it to left to right in order to move it in. So there's you notice there's three different hierarchies essentially. So it's inside of that and now I can dial this up and group them together freely.

Really cool stuff. There's actually only even if I move this up here. So I can set this here, you can see I can't actually dial that up there. It only works for the root one in order to hide those. But it's it's helpful to have, if you have a bunch of different pages, you want to kind of organize those that way. Again, it's a notional nother level of organization, that now you know that you can do that.

That's something else that you can factor into OneNote as you're using it on a day to day basis to organize things best for you. And of course, at any point, we looked at this briefly, if you ever want to move something, so say I want this page here to be over here, I can just left click and drag in order to bring it over. I can also right click in order to move or copy into that new section. We looked at that in a previous video when we move that out of our Recycle Bin. But you can also see all of the different notebooks that we have open. Alright, so to recap, we can create move around our page.

We can actually come in and attach Word documents or PDFs or whatever we want to attach, we can insert printouts, which we then we can search through. There's a lot of different things that we can do here inside of OneNote to organize everything efficiently. The key is just how you what tools you want to use and how you want to organize everything. So with that in mind, let's move on to our next video, where I'll walk through the process of how I organize OneNote to maybe help give you some ideas for how you can get started in your own workflow. After you see how I use OneNote on a day to day basis

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